Township of South Stormont Council Meeting Notes – October 13, 2021

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Full Agenda and supporting documents: https://pub-southstormont.escribemeetings.com/FileStream.ashx?DocumentId=8075

Re-watch the meeting:  https://pub-southstormont.escribemeetings.com/Players/ISIStandAlonePlayer.aspx?Id=5066ab59-94de-4a4e-8a06-0655d110d554

The Council of South Stormont approved SDG Regional Incentives Program Applicants, approved to implement a FoodCycler 200-Unit Pilot Project, and approved a COVID-19 Vaccination Policy.

Council approved the following under Consent:

  • South Nation Wood Creations Online Auction – Fall Fundraiser
  • Raisin Region Conservation Authority – Board of Directors Meeting Summary
  • Monthly Activity Summary – CAO, Economic Development/Communications, Human Resources
  • Monthly Activity Summary – Director of Corporate Services/Clerk
  • Monthly Activity Summary – Director of Finance/Treasurer
  • Monthly Activity Summary – Fire Chief
  • Monthly Activity Summary – Director of Parks and Recreation
  • Monthly Activity Summary – Director of Planning/Building
  • Monthly Activity Summary – Director of Public Works

Notice of Annual Budget Deliberations

  • The 2021 budget meeting dates are set for November 03 at 9:00 am and November 17 at 5:00 pm.

Public Petitions Policy

  • The new Public Petition Policy includes elements such as contact information for the petition organizer, original signatures for petitions (or email addresses for electronic petitions), and other specifics.
  • The formal draft will be brought to Council for adoption at the next regular meeting.

2022 Municipal Election Planning

  • Council was presented with four Advance Vote and Election Day voting options that offer a variety of in-person and electronic voting options.
  • The next steps will be for Administration to present to Council a by-law to adopt which option is preferred by Council. Thereafter, a joint SDG RFP for election services will be issued.
  • Council unanimously preferred Option D, which offers the most options for in-person and electronic voting.

Revenue and Expenditure Report – Quarter 3 (2021)

  • From the beginning of 2021, The Township has recorded $13,822,022 revenue, and it is 78% of the projected revenue of the 2021 budget. $395,766 is for fees and charges, and COVID-19 still has a significant impact on recreation revenue. $398,464 has been received for investment income, and there was $1,167,837 from outside grants.
  • $10,651,862 of expenditures have been processed so far for 2021; 60% of 2021 budgeted expenditures have been processed. $2,398,710 of expenditures are used for capital projects.

Term Loan Renewal with Bank of Montreal for EMS Building

  • On January 17, 2020, the Township entered into a renewed loan agreement with BMO for EMS building, and the amount of the loan amount was $627,405.53. The loan has since matured on August 31, 2021, and the Township has renewed the loan agreement with BMO with an interest rate of 2.27%. The amount of the loan is $584,165.55 now, and the monthly payment will be $3,040.49.

SDG Regional Incentives Program Applicants

  • The United Counties of SDG administer the SDG Regional Incentives Program to local businesses. Two local applications have been recommended to be approved: The Lost Villages Brewery for $45,000 and The Lion Motel for $3,000. The Dentistry @ Cornwall’s application arrived late and, therefore, was rejected.

RFQ 22-2021 Parking Lot Snow Removal

  • Council approved to award RFQ No. 22-2021, Parking Lot Snow Removal to C&D Excavating LTD for a total amount of $9,048.90 for snow removal of three sections.

FoodCycler 200-Unit Pilot Project

  • Council approved implementing the FoodCycle Science incentive program, which includes 200 FoodCycler Units as part of the pilot program. This will cost the Township $50,000 plus HST. $30,000 will be reimbursed to the municipality through the purchase of the units by residents.
  • The 200 units will divert approximately 80 metric tonnes of organic waste and save the Township $5,087.76 in the first year.

Vaccination Policy (COVID-19)

  • Council approved the Vaccination Policy as presented.

Council approved the following By-Laws:

  1. By-law No. 2021-072 Amend By-law No. 2019-015 Appoint Officers
  2. By-law No. 2021-073 Amend By-law No. 2021-062, Respecting Building and Construction
  3. By-Law No. 2021-074 Transfer Payment Agreement Under the ICIP COVID-19 Resilience Infrastructure Stream
  4. By-law No. 2021-075 Regulate Speed in Arrowhead Estates
  5. By-law No. 2021-076 Remove a Holding Provision (Fenton Farm Subdivision Phase 1)
  6. By-law No. 2021-077 Amend By-law No. 2011-100 (2463524 Ontario Inc.)

The next regular meeting will be Wednesday, October 27, 2021.  

Shannon Tierney
Author: Shannon Tierney

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